Durham Elementary PTO General Board Agenda
October 10, 2007
PTO Members Who Signed the Attendance Sheet: Tina
Wasserman, Julie Varriale, Tammy Kane, Marlowe Bechmann, Lisa Fenley,
Jennifer Stallings, Ann Breeding, Dana Lewin, Linda Snyder, Marcy
Dunaway, Myrna Solomon-D
’amico,
Maureen Cramer, Angie Gamnje-Gordon, Erin Shoupp, Trisha Murphy,
Kelly Partyka, Kristi Sargent, Kari Holmes, Patty Weber
Faculty / Staff in Attendance: Dr. McIlvain, Ms. Barnett,
Mrs. Delbridge, Ms. Moan, Ms. Cooper, Ms. Rozell, Ms. Leddy, Ms.
Heath
I. CALL TO ORDER: President Tina Wasserman called the
meeting to order at 11:03
a.m. in the Durham Elementary Library. The meeting norms were
reviewed:
Start and End on Time
Respect the ideas of others: One Speaker at a ti
me
Focus: Keep on topic and agenda
Open and Honest Communication
Put the best interest of Durham Elementary first
II. READING AND APPROVAL OF SEPTEMBER 13, 2007 MINUTES:
The PTO
members reviewed the minutes of the September 13th
meeting. Lisa Fenley moved that
we approve the minutes. Jennifer Stallings seconded the motion
and the membership
approved the minutes.
III. PRINCIPAL’S REPORT: Tina explained that the Executive Board
set meeting norms
Completion of 1
st
6 weeks : Dr. McIlvain
complimented the PTO on running two major PTO fundraisers and at the
same time supporting and assisting the staff with back to school
during the difficult construction period.
DES Organizational Chart for Student Centered Learning
Kathy Evans helped Dr. McIlvain show a chart presentation of the
different layers of support we have at this school (three layers:
one-on-one with student, Residual, DES Community)
IV. OFFICER’S REPORTS
A. Treasurer
’s
Report – Julie Varriale
1. Budget Amendment
Technology: Amendment to reduce the expenses listed in the
budget to release cash for disbursements. The number was originally
overestimated. The school is applying for a CEF grant, that we
funded with a 3-1 match. Now that we know the number is $10K, we can
put $ back into disbursements. We funded 4-5 classrooms last year,
which will help us cite the benefits so far. Ms. Heath made a motion
to approve and Myrna D’Amico seconded the motion.
2. Budget Amendment Hospitality: The Tea service for the
teachers has been so successful; we wanted to officially put it into
the hospitality budget. It is $225 per semester, $450 per year. Ann
Breeding moved that we approve the amendment and Kristi Sargent
seconded the motion.
IV. OFFICER’S REPORTS
A. Treasurer
’s
Report – Julie Varriale (Cont’d)
3. Budget Amendment Tax Preparation: We paid our
accountant for last year’s taxes in this year, and will have to pay
this year’s taxes in this calendar year as well. Therefore the $400
will increase to $800. Anjie Gamnje-Gordon moved that we approve
this amendment, and Myrna D’Amico Solomon seconded the motion.
B. President’s Report –
Tina Wasserman
1. Thank you for all the support of PTO: Tina thanked
everyone for the huge effort put in during the 1st 6
weeks: Membership drive, Sally Foster, 50’s Fest, etc. Now there
will be a bit of a break. Next things coming up will be yearbook and
the Adult Fundraiser in February or March.
2. Spaghetti Dinner
– Thursday, November 29th
Zu Roma will be catering this non- fundraiser event. PTO is pleased
to organize this dinner to build community at DES. There will be 2
seatings that can be signed up for ahead of time.
C. President Elect – Ann
Breeding
1. Volunteer of the Month: Kelly Partyka for running
Sally Foster and Membership;
and Marcy Dunaway for Copy Room and Sally Foster.
Teacher Connection
:
New this year, it is a way for the PTO to communicate
information with the teachers. Get information to Ann Breeding if
you would like to include something.
D. Vice President Programs
– Lisa Fenley
1. Review of Programs planned
- Kindergarten: Mother Goose coming on Friday, 10/12
- Pre-K: Petting Zoo Science Event coming up
- 2nd Grade – Norma Jackson writing consultant
2. Red Ribbon Week: Oct.
22nd – 26th:
If anyone has items to donate to be given out
as prizes, please get them to Ms. Brinker.
E. Vice President Fundraising
– Tammy Kane
Gift Wrap
Sally Foster
was a great success. It was our first time to do on-line
sales, and it ran at the same time as Fall 50’s Festival. Yet we
still made about
$18K in online, and $7K in paper. DES gets half of the proceeds
which should
be about $13,600.
2. Fifties Fall Fest –
Teachers, students and their families all had a great time; and
we raised $11,500.
3. Membership – We are
at about 97% and over $5K. The 1st class in each grade to
have 100% will have ice cream and popsicle parties. Dr. McIlvain
picked the winner of the teachers from papers in a box – Joann
Petersen for 1 night at Hilton.
4. Community Partners from
Tom Thumb – Check your register receipt – read at the bottom.
Check and give to Tammy for the 10% back to school.
F. Vice President Parent Volunteers
– Jennifer Stallings
1. Class T-Shirts: Homeroom moms will be ordering for each
class.
2. Emergency Phone Tree:
Homeroom moms are finishing them up now.
G. Advisor – Dana Lewin
1. Newsletter – get any information to Dana by Friday,
October 12th.
2. Disbursements –
"Read Naturally": Books, tapes and assessment tools for readers
to improve efficiency. Asked for by Stephanie Gillette and Diane
Boes. PTO funded this partially over the summer. The teachers love
it and want to expand it. Cost: $1,039 + $103 shipping = $1,142.90.
Lisa Fenley makes a motion to approve the disbursement, Tammy Kane
seconds the motion.
V. STANDING COMMITTEES
A. Hospitality
– Susan Pruitt, Mindy Bray – N/A
B. Welcome – Dana Bucknam – N/A
C. Membership – Kelly Partyka N/A
D. Spirit Shop – Linda Snyder (already mentioned)
E. SCRIP
– Kim
Huddleston – N/A
F. Corresponding Secretary – Michele Packard (Point addressed
by Tina)
1. E-mail database: We have 395 addresses in Constant
Contact and a 50% open rate. However, there were some bounceback
addresses, so we will proof and check with the Directory information
to make sure it is correct.
G. School Board Liason
– Erin Shoupp
1. State of School Construction: The District will be
putting out a letter about the type of roof that DES has, to clear
up any confusion. The green façade is not a part of the new roof,
which made some people think the roof wasn’t finished.
VI. UNFINISHED BUSINESS
A. Yearbook: Submit group pictures taken on-campus and
close up, to Joni Brewster.
B. Craft Fair: Fundraiser for Project Graduation. Nov. 3rd
& 4th at CSHS.
C. Stargazing: October 19th at Bob Jones Park.
VII. NEW BUSINESS
A. Xmas is for Children:
1. Food Drive: December 15th in White’s Chapel
Parking Lot. They are always short
on cereal. Last year they gave away 750 gift baskets (or gift
cards).
2. Presents for the kids: When you "adopt" a child, you
get one thing they want, one
thing they need, and one thing that is educational from their
wish list.
3. DES representatives: Contact Tammy Kane and Ann
Breeding for information.
B. DES/DIS Construction Update Meeting: District officials
will discuss on Oct. 16th at 8:45 a.m. in the library.
VIII. ADJOURNMENT: President Tina Wasserman adjourned the meeting
at 12:10 p.m.
Minutes submitted by: Marlowe Bechmann, Recording Secretary, DES
PTO
