Fall Planning Guide
The information on Carroll ISD's Fall Planning Guide page is currently in DRAFT form so the district can launch surveys and collect feedback from students, staff and parents. The district is still waiting for up-to-date guidance from the Texas Education Agency and state health experts for in-person instruction this fall. All of the proposed protocols and procedures are subject to change based on state and county guidance.
Parent and Staff surveys launch at 4 p.m. June 25 and will be sent directly via email. The surveys will remain open until noon on July 9.
Student surveys for our Dragons in Grades 5-12 will be sent in July.
Please choose from the following Carroll ISD Fall Planning Guide options:
- A Message from Carroll ISD's Instructional Task Force
- Guidance from the Texas Education Agency
- General Health & Safety Protocols
- Health Pre-Screening for Staff & Students
- Arriving at School
- School Health Clinic Procedures
- Bus Transportation Protocols
- Lunchroom Safety
- Personal Protective Equipment (PPE) & Masks
- Handwashing & Hand Sanitizers
- Social Distancing Protocols
- Cleaning & Disinfectant Protocols
- Instructional Delivery Options
- Attendance and Enrollment
- Special Education
- Technology Support
- Playgrounds & Outdoor Spaces
- Extracurricular Participation
- Facility Rentals & After-School Events
- Large-Group Gatherings & Special Event Announcements
- Social Emotional Support/Mental Wellness
A Message from Carroll ISD's Instructional Task Force
The Carroll ISD Instructional Task Force is committed to working with the District Leadership Team to prepare for the safe reopening of facilities and learning for the 2020-2021 school year. To be clear, our goal is to offer In-Person Instruction beginning on August 17, 2020. We have, however, prepared two other contingencies should we experience attendance fluctuations and/or a resurgence of COVID-19 during the 2020-2021 school year. Last spring, in response to the unprecedented worldwide pandemic caused by COVID-19, teachers across the state of Texas had to very quickly change the way students were taught. CISD staff provided parents with at-home remote learning resources, to include lesson links, optional Encore activities and occasional teleconference meetings with their students. CISD staff is now better prepared to pivot to Virtual Instruction should it be necessary and/or a Hybrid Instruction model that includes both in-person instruction and virtual instruction for students.
As COVID-19 continues to change our collective landscape, CISD staff will work together to leverage resources, share best practices, and advocate for regulatory flexibility, including state and federal waivers to enable us to provide the best possible programs for all our students. This 2020 Planning Guide remains in DRAFT form as Carroll ISD collects, student, staff and parent feedback.
There is not a "one-size-fits-all" approach to reopening schools across the state of Texas. Based on available information as of June 23, 2020, school districts in Texas will create their own local contingency plans for reopening schools based on general guidance from the Governor's Strike Force to Reopen Texas, the Texas Education Agency, the University Interscholastic League and the Tarrant County Health Department.
Carroll ISD's plans are subject to change as public health guidelines are updated and feedback from stakeholders is collected. There will be situations that necessitate temporary school closure due to positive COVID-19 cases in schools. Parents, staff and students should be prepared for this in the event that it occurs, while actively working to prevent it through prevention and mitigation practices.
Guidance from the Texas Education Agency (TEA)
On Tuesday, June 23 Commissioner Mike Morath of the Texas Education Agency provided school districts with guidance on how funding will work for virtual instruction. The system is complicated at best. School funding is important because it ensures that CISD can maintain services for students and pay staff without the worry of program or staffing cuts. The Commissioner acknowledged that during the past spring, districts across the state of Texas transitioned to providing instructional support as opposed to providing instruction.
In his weekly call, Commissioner Morath outlined different types of remote instruction.
Remote Synchronous Instruction – Two-way, real-time/live, virtual instruction between teachers and students when students are not on campus. In this method, the required amount of instructional time is scheduled each day, and funding is generated when attendance is recorded daily at a locally selected snapshot time. Synchronous instruction is provided through a computer or other electronic device or over the phone. The instructional method must address the required curriculum, per TEC, §28.002.
IMPORTANT TO NOTE: Although this is the type of remote virtual instruction many parents are requesting, School Districts in Texas, per TEA, will NOT receive funding if they provide remote synchronous instruction in grades PK-2. This was significant and surprising news for school districts on Tuesday. The district will get funding for Grades 3-5 if we provide 3 hours of two-way, real-time/live virtual instruction daily. At Grades 6-12, the district will need to provide four hours of two-way, real-time/live virtual instruction each day to receive funding. The Commissioner explained that they reviewed the legislative framework for remote instruction, and no virtual courses are funded below 3rd grade.
Remote Asynchronous Instruction – Instruction that does not require having the instructor and student engaged at the same time. In this method, students learn from instruction that is not necessarily being delivered in-person or in real time. This type of instruction may include various forms of digital and online learning, such as prerecorded video lessons or game-based learning tasks that students complete on their own, and pre-assigned work and formative assessments made available to students on paper. The instructional method must address the required curriculum, per TEC, §28.002.
The state will fund this type of instruction PK-12.
To see the Commissioner's complete PowerPoint PDF presentation, click the link below:
- Campus staff will be trained in COVID-19 safety protocols.
- Medical-grade disinfectants will be used for deep cleaning campuses.
- Students, teachers, staff and essential campus visitors/volunteers will be encouraged to sanitize and/or wash hands frequently.
- Tissues will be provided in classrooms and common areas to encourage students and staff to cover coughs and sneezes with a tissue, and if not available, to cover with their elbows. Used tissues should be thrown in the trash and hands washed immediately with soap and water for at least 20 seconds, or hand sanitizer should be used.
- Sneeze Guards and Plexi-glass will be added to public reception desks and personal interaction areas.
- Social distancing and safety signage will be added and visible throughout school facilities.
- Students will be issued picture IDs to wear on lanyards to avoid high-touch situations (library check-out, cafeteria purchases, copy machine use, etc.)
- No outside visitors or parents will be allowed to come to school for lunch at least during the fall semester.
- Main school entrances will be locked immediately after arrival times and remain that way throughout the day to help ensure effective management and safe screening of visitors.
- Visitors and volunteers will be limited, at least during the fall semester. NOTE: essential volunteers scheduled for work at a campus will be pre-screened for temperature/symptoms before admittance on campus.
- Carroll ISD is permitted to prevent any individual who fails the health screening criteria from being admitted to the campus until they meet any of the criteria for re-entry to the campus.
- Students will utilize backpacks instead of hallway lockers and cubbies, at least during the fall semester, to help ensure social distancing/space between students.
- Currently, all locker rooms and shower rooms are "CLOSED" per the Texas Education Agency. This could change by the opening of school in August.
- Students and staff are expected to take their own temperatures daily before arriving to school. Anyone with a fever of 100 or higher should not come to school or a CISD facility.
- Students and staff should also prescreen themselves for any of the following symptoms prior to coming to school:
- Feeling feverish or a measured temperature greater than or equal to 100 degrees Fahrenheit
- Loss of taste or smell
- Difficulty breathing
- Shortness of breath
- Sore throat
- Shaking or exaggerated shivering
- Significant muscle pain or ache
- Students and staff may be subject to periodic temperature checks for verification, especially if they are feeling ill or suspected of having a fever during the school day.
- Teachers will have access to a touch-free forehead thermometer in their grade level or department to check/verify temperatures throughout the day as needed and will immediately send anyone with a 100 or higher temperature to the school health clinic for a temperature verification and symptom check by the registered nurse.
- Students and staff will be required to report to Carroll ISD if a) they have come into close contact with an individual who is lab-confirmed with COVID-19; or b) they themselves have COVID-19 symptoms.
- Carroll ISD will be pre-screening and checking the temperatures of all contracted worker and essential volunteers before they are allowed entrance on campus.
- Students arriving at school will be allowed to social distance and spread out in larger common spaces (pre-designated by the campus, like the gym, library and cafeteria) until the bell rings to report to class.
- Bus riders will be taught to space themselves out from others as they exit the bus and walk into the school building.
- Parents are encouraged to drop their child off at school or walk with their child to/from school to reduce possible virus exposure.
- Students will be encouraged to use hand sanitizer immediately upon entering the building.
- Registered Nurses and substitute nurses will be trained in COVID-19 safety protocols.
- Minor health needs will be handled in the school office area to reserve the health clinic space for students experiencing symptoms or fever.
- Attendance clerks will be trained to ask questions to screen students/staff who are absent for COVID-19 symptoms.
- Students who come to the school health clinic showing symptoms will be required to put on a face covering/mask until their parent arrives to take them home.
- School Health Clinics will be cleaned and disinfected regularly.
Protocols for Individuals Confirmed, Suspected or Exposed to COVID-19
Any individual - including teachers, staff, students or other campus visitors/volunteers - who themselves either a) are lab-confirmed to have COVID-19 or b) experience symptoms of COVID-19 must stay at home throughout the infection period, and cannot return to the campus until the school system screens the individual to determine any of the below conditions for campus re-entry have been met:
In the case of an individual who was diagnosed with COVID-19, the individual may return to school when all three of the following criteria are met:
1) at least three days (72 hours) have passed since recovery (resolution of fever without the use of fever-reducing medications).
2) the individual has improvement in symptoms (e.g. cough, shortness of breath); and
3) at least 10 days have passed since symptoms first appeared.
In the case of an individual who has symptoms that could be COVID-19 and who is not evaluated by a medical professional or tested for COVID-19, such individual is assumed to have COVID-19, and the individual may not return to the campus until the individual has completed the same three-step set of criteria listed above.
If the individual has symptoms that could be COVID-19 and wants to return to school before completing the above stay-at-home period, the individual must either a) obtain a medical professional's note clearing the individual for return based on an alternative diagnosis or b) receive two separate confirmations at least 24 hours apart that they are free of COVID-19 via acute infection tests at an approved COVID-19 testing location found at https://tdem.texas.gov/covid-19/.
Individuals - including students, teachers, staff or other campus visitors/volunteers - who have had close contact with someone who is lab-confirmed to have COVID-19, as narrowly defined in this document as as determined by the appropriate public health agency, should stay at home through the 14-day incubation period, and should not be allowed on campus.
Carroll ISD Registered School Nurses will screen individuals after the incubation period has concluded, and if the individual did not experience COVID-19 symptoms during that period, the individual can be allowed back on campus. If the individual experienced symptoms, they must stay at home until the conditions outlined above have been met.
- Carroll ISD will provide bus transportation for riders who purchase a bus pass. NOTE: Passes will be first-come, first serve once sales begin and until bus capacities are reached.
- Bus Drivers will be trained in COVID-19 safety protocols.
- Each bus/route will be limited to one student per seat or two students from the same household.
- Drivers will be strongly encouraged but not required to wear a face covering/mask.
- Hand sanitizers have been installed on all buses and are to be used by students when exiting the bus.
- Seats, handles and high-touch areas will be disinfected between morning and afternoon routes.
- When possible, bus windows will be opened to allow outside air to circulate in the bus.
- Additional shuttle buses with one rider per seat will run between Carroll High and Carroll Sr. High for classes.
- Carroll ISD plans to utilize the school cafeteria for student meals. NOTE: no parents/visitors during lunch at least for the fall semester.
- Cafeteria staff will be trained in COVID-19 safety protocols.
- Classes will go to lunch on a staggered schedule to minimize the number of students in the cafeteria each period. The campus may add a lunch period to reduce the number of students in each lunch period as well.
- All cafeteria staff will be wearing masks and gloves while serving students.
- Students will be issued a picture ID and a lanyard to use as part of "no-touch" lunch purchase process.
- No salad bar will be available during the 2020-2021 school year; instead, prepackaged salads will be available for purchase.
- Seats, tables, door handles and high-touch areas will be disinfected between lunch periods/use.
- High school students will be given a pre-order option to minimize face-to-face contact in the cafeteria line.
- When possible, food items will be prepacked and boxed to minimize face-to-face contact in the cafeteria line.
- According to health guidelines released by the Texas Education Agency, students may not be required to wear masks as they are not developmentally appropriate for Pre-Kindergarten or Kindergarten. For First Grade or above, parents may determine if masks or face coverings are developmentally appropriate. Therefore, masks remain an option and cannot be mandated by CISD.
- Some CISD staff may be wearing PPE, to include face coverings, masks or shields as needed.
- Desk dividers/shields may be used as necessary in classrooms to protect/divide students in close proximity to other students.
- The Texas Education Agency recently announced that PPE would be purchased and provided to each district for use as needed.
From the state, Carroll ISD will receive:
- 76,088 disposable masks
- 19,022 reusable masks
- 33,524 gloves
- 63 thermometers
- 895 gallons of hand sanitizer
- 986 adult face shields
- Students and staff will be trained in proper handwashing protocols to prevent COVID-19 and the spread of germs.
- Elementary teachers will be encouraged to supervise student handwashing for 20 seconds at least two times each day, in addition all students will be encouraged to wash hands after using the restroom and before eating.
- Handwashing stations are available in restrooms and some classrooms.
- Hand sanitizer stations have been added in each classroom and commons areas.
- Touchless paper towel dispensers will be provided in all school restrooms and cafeterias.
- Students and staff will be trained in proper social distancing.
- Signage will be provided to help assist students and staff with social distancing in common spaces and hallways.
- Social Distancing becomes a personal responsibility of each individual attending school or coming to a CISD facility. Anyone causing a disruption or unwilling to follow CISD safety protocols, putting students/staff at unnecessary risk may be asked to leave the premises immediately.
- Whenever possible throughout the day, students and staff will remain six feet apart. NOTE: it isn't realistic that staff and students can maintain six feet of social distancing at all times, especially in classrooms.
- CISD custodial employees have been trained on COVID-19 safety protocols.
- Cleaning and disinfecting will occur nightly in every classroom, commons area and on high-touch surfaces.
- Every classroom and office area will have disinfectant in a spray bottle with Dragon green cleaning cloths provided for employees and students to use in high-touch areas throughout the school day.
- The state recommends that each school district provide students the opportunity to clean their own spaces before and after they are used in ways that are safe and developmentally appropriate.
- Restrooms, cafeterias, playgrounds and computer labs will undergo extensive cleaning after each day's use.
Carroll ISD intends to survey students, staff and parents about three proposed instructional delivery options.
All of these options must address the required curriculum per the Texas Education Code 28.002.
Student grading policies under all three fall planning models must be consistent with the grading policies used before COVID-19 for on-campus assignments. Therefore the district will not be using pass/fail this fall.
- Carroll ISD intends to begin In-Person Instruction on the first day of school for students, August 17, 2020.
- In-Person Instruction is traditional at-school learning.
- Additional safety protocols and social distancing will be implemented as recommended for at-school learning.
- CISD will follow the Texas Education Agency (TEA) and Tarrant County Health Department guidelines for In-Person Instruction. NOTE: TEA has not yet released information to public schools for In-Person instruction. In addition, keep in mind that not all TCHD executive orders may apply to schools or children.
- Hybrid Instruction is a blend of In-Person Instruction and Virtual Instruction.
- A Hybrid Instruction model would only be used if schools are required or recommended to limit class size day-to-day to help prevent the spread of COVID-19.
- Carroll ISD's plan for Hybrid Instruction involves students being divided into two smaller cohorts based on the student's first letter of their last name (A-L and M-Z). Each cohort attends two days at school for In-Person Instruction and two days at home online for Virtual Instruction. The fifth day of the week is set aside for small groups of students invited to attend In-Person for intervention, enrichment or support, while all other students participate in Virtual Instruction.
- As part of the Hybrid Instruction model, individual family needs (siblings with different last names) will be managed at the campus level to best accommodate that family.
- Under the Hybrid Instruction model, PK students and students with special needs served in any of the following district centralized-support classrooms - (Early Childhood Special Education (ECSE), Alternative Curriculum Education (ACE) and Structured Learning (SL) - would attend all five days for In-Person Instruction.
- Virtual Instruction involves two-way, real-time/live virtual instruction. The teacher will interact with students in a virtual learning environment for scheduled portions of the day. This option will be offered either by parent choice or as a result of building closures due to COVID-19.
- Under the Virtual Instruction model, CISD would provide asynchronous instruction for students in grades K-2. This means self-paced, online intermittent teacher instruction using pre-recorded videos. Teachers would provide guided support.
- For students in grades 3-12, CISD would provide synchronous instruction where all participants are present at the same time, virtually. This involves live, interactive classes with teachers teaching in real-time using video conferencing calls, as well as scheduled and timed online tests. The approximate number of hours each student will be expected to be engaged in the Virtual Instruction will be 3 hours each day for Grades 3-5 and 4 hours each day for Grades 6-12.
- If allowed by the Texas Education Agency, Carroll ISD would give parents the choice to select Virtual Instruction (even if school facilities are open) by signing up before an announced deadline yet to be determined. Under CISD's proposed plan, parents would have to decide to use Virtual Instruction for the entire semester if they select this choice of instruction. The Carroll ISD student would be considered enrolled in CISD Virtual Instruction for attendance and funding purposes and would be eligible to participate in all extra-curricular activities and sports per UIL guidelines.
- If allowed by state and local officials, under the Virtual Instruction model, CISD would offer PK students and students with special needs served in any of the following district centralized-support classrooms - (Early Childhood Special Education (ECSE), Alternative Curriculum Education (ACE) and Structured Learning (SL) - the ability to attend all five days for In-Person Instruction.
- Carroll ISD will be required to take DAILY attendance under all three learning models. This means students will have to be present in-person and/or logged in each day to be counted present for credit purposes.
- Per Texas Education Code (TEC) 25.092, students must attend 90 percent of a course (with some exceptions) in order to be awarded credit for the course and/or to be promoted to the next grade. This requirement remains in force during the 2020-2021 school year.
- Given the public health situation, student attendance may be earned through the delivery of virtual instruction.
- School systems are required to provide parents a notice of their public education enrollment and attendance rights and responsibilities during the COVID-19 pandemic using a document published by TEA.
- Special education staff will be trained in COVID-19 safety protocols.
- Instruction - Students who receive mainstream instruction, in class support, or co-teach instruction will continue to participate in the general education curriculum with their individualized accommodations/modifications being implemented by the special education teacher. Students who receive resource instruction will have access to modified general education curriculum at their instructional level. Students who are on an alternate curriculum will receive instruction of prerequisite skills at their instructional level. Manipulatives, charts/graphs, hands-on materials will be provided to parents should a closure occur. Special education teachers will provide direct instruction via a district selected platform.
- Common special education platforms include N2Y(News 2 You), ReThink, ChoiceWorks, Lesson Pix, Learning A-Z (Raz Kids), BrainPOP, and BrainPOP Jr.
- Parent video training sessions on the special education platforms will occur early in the school year. Should a closure occur prior to the start of school; video training sessions will be provided via Google Meet or a district selected platform.
- Related and/or Other Services (speech therapy, occupational therapy, physical therapy, music therapy, direct psychological services, and/or vision services) will be provided via telehealth, telepractice and/or teletherapy. Some related and/or other services such as vision, orientation and mobility and adapted physical education may be provided via consultation and not as a direct service.
- K-4 will utilize iPads; Grades 5-12 will utilize laptops.
- Student devices will be sent home with students should a closure occur.
- PK students and students with special needs served in any of the following district centralized supports classrooms - Early Childhood Special Education (ECSE), Alternate Curriculum Education (ACE), and Structured Learning (SL) - would attend all five days for In-Person Instruction.
- Special education support staff will all receive training on virtual methods of service delivery.
- Therapy services will occur with students during on-campus reporting days, as in most cases, they are more effective in-person.
- Speech-language pathologists participated in 6 hours of telepractice training on June 10, 2020.
- Parent training with therapists regarding strategies and techniques will occur early in the school year. Should a closure occur prior to the start of school; training will be provided via Google Meet or a district selected platform.
- Students who receive mainstream instruction, in class support, or co-teach instruction will be assessed by methods determined by Curriculum and Instruction (iStation, STAAR release tests, CBAs, semester exams, standards based tests)with their individualized accommodations/modifications being implemented by the special education teacher.
- Students who receive resource instruction will be assessed by curriculum based tests, Brigance, iStation, STAAR release tests, CBAs, semester exams, standards based tests.
- Students who are on an alternate curriculum will be assessed by Brigance, goal based activities, parent reporting, etc. Please see TEA Progress Monitoring Checklist.
- Regression will be addressed in an ARD Committee meeting.
- TEA has provided a guidance document on compensatory strategies and services.
- All IEP goals can be addressed through distance learning. If current goals cannot be addressed through distance learning (walking from classroom to cafeteria, interacting with a peer, positioning at a desk, etc.) they will be amended in early Fall to be relative to distance learning (walk 400 ft, interact with parent/sibling, positioning at kitchen table, etc).
- CISD currently contracts for orientation and mobility (O&M) and audiological services.
- Virtual: Materials accommodated by general education teacher, Google R&W
- In-Person: Materials accommodated by general education teacher, Google R&W
- Hybrid: Materials accommodated by general education teacher, Google R&W
- Manipulatives, charts/graphs, hands-on materials will be provided to parents should a closure occur. Special education teachers will provide direct instruction via a district selected platform.
- Special education transportation services will be provided as written in the ARD paperwork.
- Additional PPE for staff and additional sanitization procedures in the classroom since these students will be unable to practice social distancing or wear PPE.
- All Kindergarten-12th Grade Carroll ISD students will have access to a district-issued personal device for In-Person, Virtual and Hybrid learning.
- Technology staff will be available in all three instructional models to assist students and staff with technology support.
- Carroll ISD purchased additional hot spots for families in need of internet access.
- Playgrounds will be cleaned and disinfected each morning prior to the start of school.
- When feasible and appropriate, students will gather outside (for instance, during physical education class), rather than inside, because of the likely reduced risk of virus spread outdoors.
- Students and staff will be trained in COVID-19 safety protocols.
- All participants, coaches and directors will follow rules established by the University Interscholastic League and the Texas Education Agency.
- UIL guidance can be found on the UIL Website.
- In response to healthcare providers' focus on the COVID-19 pandemic, the UIL recently waived the required pre-participation physical examination for students involved in band/athletics who already have a physical on file for the 2019-2020 school year. Those students who are new or do not have a physical already on file, will be required to get a physical and complete the pre-participation physical examination form BEFORE participating in band/athletics for the 2020-2021 school year. This will require a vote of the Carroll ISD School Board. The item is on the agenda for consideration at the June 25 Special Board meeting.
- PE locker rooms and showers are currently ordered "CLOSED" by the Texas Education Agency. This directive could change as we near the opening of school in August.
- Due to COVID-19 and the impact on facility management, Carroll ISD will be limiting fall rental of school facilities primarily to outdoor fields.
- TEA recommends that after-school providers and other programs that operate in conjunction with campuses follow this guidance in coordination with the campuses they serve.
- Any operation of facilities should be done consistent with the Texas Governor's Executive Orders for similar activities.
- During the fall semester, CISD will avoid scheduling non-essential large group gatherings and events where adults and students must commingle indoors or where students would be unnecessarily exposed to the virus in public places such as field trips, assemblies, dances, public pep rallies, PTO fun nights, etc.
- The decision has been made to cancel the CSHS/CHS PTO Fall Craft Fair.
- Carroll ISD counselors will be trained in COVID-19 safety protocols.
- Counselors may wear a mask when meeting face-to-face with students.
- Counselors will develop strategies and support for students, families and staff members for each phase of recovery (before reopening, immediately after reopening and long-term support).
- Counselors will develop a referral system for individuals who need targeted support as well as access to school-employed and community mental health professionals.
- A process will be established to help identify and provide support to students or staff perhaps at higher risk for significant stress or trauma from COVID-19. This should involve conducting psychological triage to determine who needs crisis intervention support through a review of data about students and staff that they received during the closure.
- Students in need of social-emotional support will be provided tiered interventions which could involve referral for additional school-based services or referral for outside mental health support.
- Carroll ISD will continue to inform key stakeholders regularly, while offering opportunities for feedback to help shape the CISD 2020 Fall Plan.
- The district and campuses will communicate official CISD news using Skyward Family Access, websites, enewsletters and social media accounts.
- Survey links will be sent to each Dragon family to offer feedback, opinions and preferences for Fall 2020 Planning.
- Parent and staff surveys launch June 25 and will remain open until July 9. Survey responses are anonymous.
- Student survey for our Dragons in grades 5-12 will be sent via email in July. Survey responses are anonymous.